To provide efficient administration support to the Learning & Development and Lifecycle Team.
Contractual change and exam letters
Assistance and contribution towards mandatory reporting
Take ownership for the work permit and employment permit application and administration process, including sending applications to Immigration and Housing Departments, respectively.
Produce accurate reports as and when required and assist in populating the monthly HC Report and Staff Updates.
New joiner onboarding; Prepare onboarding documentation and schedules, run ‘Welcome Day’ for new starters (linking in with L&D and other IFS Team, Coaches and buddies)
Leaver process; be accountable for the end-end leaver process (including exit interviews) across all resignations
Updating the starter and leaver pipeline with employee information
Employee relations: Prepare documents and take minutes in ER cases
General administration and projects within life cycle of employees: Assist as required
Learning & Development responsibilities:
Deploy and communicate required elearns to target audience and then track completion against set deadlines
Ensure electronic attendance registers are maintained and followed up where necessary
Assist with reporting to relevant stakeholders
Support the operational running of large in person and virtual training events
Regular liaison with First Intuition regarding course timetables, bookings and cancellations. Coordinate student commitments between First Intuition, the student and the Resourcing team
Maintain training trackers with exam results and student progress including compiling student feedback during performance cycles
Book and liaise with venues for classroom-based training
Maintain calendars for all internal training including sending out joining instructions and feedback forms
Excellent attention to detail and accuracy
Excellent organisational skills, the ability to prioritise workload and meet tight deadlines
Resilience and the ability to work under pressure
Excellent written and verbal communication skills, as the role requires contact with a wide variety of people internally and externally, at a varying level of seniority.
Strong IT & tech skills, and a keenness to learn and develop new skill sets
Appreciation of diversity and an inclusive mindset
Proactive, self-motivated and able to take responsibility for own work
Graduate degree ideally within or related to Human Resources and or CIPD qualified
1 -2 years prior experience in a HR or office environment